Manage Your Airport Transfers and Costs

Unmanaged Ground Transportation: Uncontrollable Expenses in the Company Budget

Although airport transfers may seem like minor individual expenses, at scale they become a reporting burden for finance teams. Transportation handled individually by employees undermines the principle of transparency and creates uncontrollable areas in budget planning.

• Loss of Efficiency: Time spent waiting in taxi lines or figuring out public transportation routes is actually a loss of the "working hours" the company pays for.
• Unpredictable Costs: Non-standard vehicle usage, variable pricing, and uncontrolled expenses supported by manual receipts.

Travel Policy and Compliance: Bringing Rules from Paper to Practice

The biggest cost of not working with a corporate travel solution partner is the lack of compliance. Employees requesting rides through uncontrolled applications means company data and passenger safety fall outside corporate oversight.

Risk Analysis: Duty of Care

Companies are legally responsible for the safety of their employees. Unverified vehicles and unregistered drivers can push companies into serious legal gaps in the event of an accident or crisis. A professional transfer service mitigates these risks through standardized SLAs and dedicated team support.

Clear Reporting for Travel Management Administrators

Manually processing individual taxi receipts is both a time loss for administrative tasks and an operational cost. With a business travel solution partner:

• All transfer expenses are consolidated into a single invoice, making cost tracking clear.
• Service fees are displayed transparently, preventing unexpected charges.

Approval Workflow and Full Control on a Single Platform

A modern corporate travel program removes transfers from being an independent expense item. Transfer bookings, integrated with flights and accommodation and included in a centralized approval workflow, ensure that every expense is pre-approved. This integration not only provides savings but also delivers data that enables managers to make strategic decisions.

Realistic Criteria When Choosing a Corporate Travel Solution Partner

Instead of corporate travel portals that claim to “do everything,” with www.vikingon.com we offer the following tangible values:

• Technology Integration: A structure that integrates with your existing ERP or travel platform and automates data flow.
• Transparent Pricing: Clear and predefined service fees, without additional “extra” items or surprise costs.
• Global Standards: Strong Viking Tourism experience ensuring consistent service quality and SLA standards worldwide.

Corporate travel management may appear to be limited to flight tickets and hotel reservations. However, data shows that ground transportation—especially airport transfers—is a difficult-to-control "leakage" area within the total travel budget. Every unmanaged transfer process involves decentralized invoicing, fragmented data tracking, and serious security risks. With the transfer request module within VikingOn, you can plan not only "flight and hotel" solutions but a complete end-to-end travel management strategy for your business travel operations—ensuring a comfortable and seamless start and end to your employees´ journeys.